Effective Date: 26-03-2026
Last Updated: 26-03-2026
1. Introduction
This Privacy Policy describes how AI RandomTrees LLC, together with its affiliated entities (“RandomTrees”, “we”, “our”, or “us”), collects, uses, discloses, stores, and otherwise processes personal data through www.randomtrees.com and related communications, downloads, inquiry forms, and marketing interactions.This Privacy Policy is intended to provide transparency regarding our data practices and applies to individuals who visit our website, contact us, request information, download resources, engage with our marketing materials, or apply for employment opportunities.This Privacy Policy does not govern the processing of customer enterprise data handled under separately negotiated commercial agreements, statements of work, master services agreements, data processing agreements, or other contractual terms.
2. Owner and Data Controller
The data controller for purposes of this Privacy Policy is:AI RandomTrees LLC16702 House Hahl Rd, Building 7
Cypress, TX 77433
United States
Phone: +1 713 347 4521
Email: HR@randomtrees.com
Affiliated Entities / Delivery and Research CentersUnited States Delivery Center
AI RandomTrees LLC
14150 Huffmeister Rd, Suite 200
Cypress, TX 77429
United States
Phone: +1 713 347 4521
India Delivery Center
RandomTrees Pvt Ltd
Newmark House, 403, 4th Floor
Patrika Nagar, HITEC City
Hyderabad, Telangana 500081
India
Phone: +91 92810 41488
India AI Labs & Research Center
RandomTrees Pvt Ltd
WorkEZ, Willow Square
9 & 10, 1st St
Thiru Vi Ka Industrial Estate
Guindy, Chennai 600032
Tamil Nadu, India
Phone: +91 92810 41488
If you have any questions about this Privacy Policy or wish to exercise your privacy rights, please contact us at HR@randomtrees.com.
3. Scope of This Privacy Policy
This Privacy Policy applies to personal data collected through:the RandomTrees website marketing and contact forms downloadable resources and content assets demo requests and business inquiries recruitment and candidate submissions sales and marketing communications analytics, tracking, and website performance tools This Privacy Policy does not apply to:third party websites or services linked from our website customer controlled environments where RandomTrees acts solely as a processor or service provider under contract offline data handling not otherwise referenced in this notice
4. Categories of Personal Data We Collect
We may collect the following categories of personal data, depending on how you interact with us.
4.1 Information You Provide Directly
We may collect:full name work email address phone number company name job title country or geographic region inquiry or message content submitted through forms resume / CV LinkedIn profile information other information you voluntarily provide to us
4.2 Recruitment and Applicant Information
If you apply for a role or otherwise submit career-related information, we may collect:candidate contact information resume / CV LinkedIn profile professional background and qualifications any additional information voluntarily included in your application materials
4.3 Usage Data and Technical Data
When you access our website, we may automatically collect certain technical and interaction data, including:IP address browser type and version operating system device information referral source page visits and navigation patterns session behavior approximate location derived from IP address date and time of access UTM parameters and campaign attribution data website interaction and performance data
4.4 Cookies and Similar Technologies
We may collect information through cookies, pixels, tags, scripts, and similar technologies as described in the Cookie and Tracking Technologies section below.
5. Sources of Personal Data
We may collect personal data from the following sources:directly from you automatically from your browser or device when you use our website from publicly available professional sources such as LinkedIn where relevant to business communication or recruitment from marketing, analytics, and lead attribution tools from business communications and inbound inquiries
6. Purposes of Processing
We may collect and process personal data for the following purposes:to respond to inquiries and contact requests to schedule and provide product or service demonstrations to communicate with prospective customers, partners, and candidates to deliver downloadable content and requested materials to provide support and business communications to improve our website, content, and user experience to conduct analytics and performance measurement to manage sales, business development, and marketing outreach to process job applications and recruitment activities to protect our website, systems, users, and business operations to detect, prevent, investigate, and address fraud, abuse, misuse, security events, or unlawful activity to comply with legal, regulatory, and contractual obligations We process personal data only to the extent reasonably necessary and proportionate for the purposes described in this Privacy Policy.
7. AI, Enterprise Systems, and Customer EnvironmentsRandomTrees develops and markets enterprise AI, data, and automation solutions.
Website and marketing interactions
Personal data collected through www.randomtrees.com is processed primarily for marketing, communication, recruitment, and website operations.
Customer environments
Where RandomTrees solutions are deployed for customers, data processing may occur within customer controlled cloud or hybrid environments, subject to the applicable commercial and data protection agreements.
Where applicable to a customer engagement:customer data may be stored only in the customer’s cloud or controlled deployment environment integrations may connect with enterprise systems such as: SAP SharePoint ERP systems CRM systems APIs internal databases modern data platforms and cloud data environments Customer enterprise data processing is generally governed by separate contractual documentation and is not solely controlled by this website Privacy Policy.
8. Legal Basis for Processing (EEA / UK / Similar Jurisdictions)
Where required under applicable data protection law, including the General Data Protection Regulation (GDPR), we process personal data on one or more of the following legal bases:
Consent
where you voluntarily submit information, subscribe, or permit the use of certain cookies or tracking technologies
Contractual necessity where processing is necessary to take steps at your request or to enter into or perform a contract
Legitimate interests where processing is reasonably necessary for our legitimate business interests, including responding to inquiries, improving services, recruitment, analytics, communications, and protecting our systems, provided such interests are not overridden by your rights
Legal obligation
where processing is required to comply with applicable law, regulation, legal process, or lawful governmental request Where consent is relied upon, you may withdraw consent at any time, subject to lawful exceptions.
9. Cookie and Tracking Technologies
Our website may use cookies and similar tracking technologies to operate, secure, measure, and improve the website and related communications.
Technologies we may use include:
Google Analytics
Google Tag Manager
LinkedIn Insight Tag
Meta Pixel
Webflow cookies
These technologies may be used to:
understand website traffic and engagement measure campaign and marketing effectiveness improve site performance and usability support business development and advertising analytics understand how users interact with our pages and content You may be able to manage cookie settings through your browser or applicable cookie controls made available on the site. Blocking certain cookies may affect website functionality.Where required by applicable law, non-essential cookies and tracking technologies will be used only with appropriate notice and consent.
10. Disclosure of Personal Data
We do not sell personal data in the ordinary commercial sense.We may disclose personal data to the following categories of recipients where necessary and appropriate:
10.1 Service Providers and Vendors
We may share personal data with service providers who support:website hosting and delivery analytics and traffic measurement marketing and campaign attribution communications and lead management security, monitoring, and IT administration recruitment workflows
10.2 Affiliates and Corporate Entities
We may share information within RandomTrees affiliated entities where reasonably necessary for operations, support, recruitment, business continuity, or service delivery.
10.3 Professional Advisors
We may disclose information to legal, compliance, audit, tax, or professional advisory providers where necessary.
10.4 Business Transactions
Personal data may be disclosed in connection with a proposed or completed merger, acquisition, restructuring, financing, sale of assets, reorganization, or similar corporate transaction, subject to appropriate confidentiality and legal safeguards.
10.5 Legal and Regulatory Disclosures
We may disclose personal data where required to:comply with applicable law respond to lawful requests by courts, regulators, or public authorities protect our rights, users, systems, property, or safety investigate suspected fraud, abuse, misuse, or security incidents
11. Do Not Sell or Share Personal Information
RandomTrees does not sell personal information for monetary consideration.RandomTrees also does not knowingly share personal information for cross-context behavioral advertising in a manner intended to constitute a “sale” or “sharing” under applicable privacy laws.However, because we use analytics and advertising-related tools such as LinkedIn Insight Tag and Meta Pixel, some jurisdictions may treat certain data flows or tracking activities differently under applicable law. Where required, users may contact us to exercise any applicable opt out rights.
12. Data Security
RandomTrees implements reasonable and appropriate technical, administrative, and organizational safeguards designed to protect personal data against unauthorized access, disclosure, alteration, loss, destruction, misuse, or unlawful processing.Our security practices may include, where applicable:access controls role-based permissions network and system safeguards secure infrastructure practices vendor management controls monitoring and security procedures contractual controls for enterprise deployments RandomTrees may also publicly represent certain security and compliance postures, including:
SOC 2 Type II GDPR aligned privacy practices ISO 27001 Notwithstanding the above, no method of transmission over the internet or method of storage is completely secure, and we cannot guarantee absolute security.
13. Security Incidents and Breach Notification
RandomTrees maintains processes intended to identify, assess, and respond to security incidents.Where required by applicable law, RandomTrees will provide notice of certain security incidents or personal data breaches to affected individuals, customers, regulators, or other parties as required and within the timeframes prescribed by applicable law.
14. International Data Transfers
RandomTrees serves and markets to international organizations and may process personal data across jurisdictions, including the United States, India, and other regions depending on operational needs, vendor infrastructure, or customer deployment architecture.Our deployments may also operate in hybrid environments, including customer-controlled cloud or infrastructure environments.Where personal data is transferred internationally, we take steps intended to implement appropriate safeguards consistent with applicable law, which may include:contractual protections access restrictions data minimization measures vendor and infrastructure controls organizational and technical safeguards
15. Data Retention
RandomTrees retains personal data only for as long as reasonably necessary for the purposes described in this Privacy Policy, unless a longer retention period is required or permitted by law.Unless otherwise required by law or contract, we generally aim to retain data as follows:
Contact and inquiry data: up to 12 months Marketing and sales contact data: until you opt out, request deletion, or after reasonable inactivity, generally up to 24 months Applicant and recruitment data: up to 12 months, unless longer retention is justified by hiring, legal, or administrative needs
Analytics and cookie-related data: in accordance with platform configuration, lawful retention settings, and business needs
Customer or enterprise data: as defined by customer contract, deployment architecture, or applicable service terms We may retain information for longer where necessary to:establish, exercise, or defend legal claims comply with legal obligations maintain records required for compliance, audit, or security purposes
16. Your Privacy Rights
Depending on your location and applicable law, you may have the right to request that we:confirm whether we process your personal data provide access to personal data we hold about you correct inaccurate or incomplete personal data delete personal data, subject to lawful exceptions restrict or object to certain processing withdraw consent where processing is based on consent receive a copy of certain personal data in a portable format where applicable opt out of certain uses of personal data where required by law not be discriminated against for exercising your rights To exercise your rights, contact us at:
HR@randomtrees.comWe may need to verify your identity before fulfilling certain requests. We may also deny or limit requests where permitted by applicable law.
17. Additional Information for Users in the European Union, United Kingdom, and Similar Jurisdictions
If you are located in the European Economic Area (EEA), United Kingdom, or another jurisdiction with similar privacy laws, you may have additional rights under applicable law, including the right to:access your personal data rectify inaccurate personal data erase personal data restrict processing object to processing receive portable copies of certain personal data lodge a complaint with a competent supervisory authority If you believe our processing of your personal data violates applicable law, you may have the right to file a complaint with the relevant data protection authority in your jurisdiction.
18. Additional U.S. State Privacy Rights
Residents of certain U.S. states, including California and Texas, may have additional privacy rights under applicable law, subject to eligibility, statutory thresholds, and applicable exemptions. These rights may include the right to:know what personal data is collected and how it is used access certain personal data correct inaccurate personal data delete certain personal data obtain a portable copy of certain personal data opt out of certain forms of targeted advertising, sale, sharing, or profiling where applicable not be discriminated against for exercising privacy rights To submit a request, contact us at:
HR@randomtrees.comIf applicable law requires an appeals process for denied requests, you may contact us again and indicate that you wish to appeal a privacy request decision.
19. Marketing Communications
RandomTrees may send business and marketing communications, including:sales outreach marketing communications demo follow-ups product or service related promotional communications You may opt out of marketing communications at any time by:using the unsubscribe link in the communication, where available contacting us at HR@randomtrees.com Please note that we may still send non-promotional communications where necessary for administrative, legal, security, or transactional purposes.
20. Recruitment and Applicant Privacy
If you submit an application, resume, LinkedIn profile, or other candidate information to RandomTrees, we may process that information to:evaluate your qualifications communicate with you about current or future opportunities conduct recruitment and hiring activities maintain candidate records where appropriate comply with legal, employment, or recordkeeping obligations We ask that you provide only information reasonably necessary for employment consideration.We do not request applicants to provide highly sensitive personal information unless required for lawful hiring or employment processes and appropriately handled.
21. Children’s Privacy
Our website and services are not directed to children, and we do not knowingly collect personal data from children under the age required by applicable law for independent consent.If you believe a child has provided personal data to us without appropriate authorization, please contact us at HR@randomtrees.com, and we will take appropriate steps to review and address the matter.
22. Third Party Websites and Services
Our website may contain links to third party websites, platforms, social media pages, or external resources.We are not responsible for the privacy, security, or content practices of third party services. We encourage you to review the privacy policies of any third party services you access.
23. Changes to This Privacy Policy
RandomTrees may update or modify this Privacy Policy from time to time to reflect:changes in our business or services legal or regulatory developments operational or security updates changes in our data practices When we update this Privacy Policy, we will revise the Last Updated date above. Material changes may also be communicated through the website or other appropriate means where required.
24. Contact Us
If you have questions about this Privacy Policy or would like to exercise your privacy rights, please contact:AI RandomTrees LLCEmail: HR@randomtrees.com
Website: www.randomtrees.com
